Dependant Student Enrolment
- Course Details
- Compulsory Requirements
- Course Fees
- ESL Support
- Dependant Application Process
- Dependant Application Process for Institutions
- Conditions of Exemption for Dependant Students
- Forms for Dependant Students
Course Details
Education Queensland (the Queensland State Government Department of Education and Training) accepts applications for the enrolment of dependant children of international students studying in Queensland institutions of education and training. Acceptance of these children is permitted as a support to Queensland institutions that are enrolling international students. Applications should be submitted to Education Queensland International (EQI).
Dependant student applicants must reside in Queensland under the care and supervision of the principal student visa holder.
EQI issues dependant children with their own Confirmation of Enrolment (COE) Forms. The dependant children's COE dates are identical to the dates indicated in their parent's COE. Generally, the parents of dependant students are required to pay for the cost of their children’s education programs as outlined in the dependant fee schedule for the current year.
It is the responsibility of the parent to approach a school, either directly or through their educational institution, to arrange a place for their dependant child.
It is not necessary to start contacting schools in relation to enrolling children until the family has arrived in Australia and found permanent housing. Children can temporarily be enrolled as School Unconfirmed to obtain a COE.
If the school is not known prior to arrival, Education Queensland International must be informed, within two weeks of the commencement date as stated on the Dependant Student's COE, of the name of the school that the dependant will attend.
Please note that enrolments at selected schools may be restricted to residents within the school’s nominated geographical catchment area.
Early Start Dates or Late Finishes
In cases where the school term begins before or finishes after the course dates on the parent's COE, dependant children are allowed to commence school earlier and/or finish school later subject to following conditions:
- The parents and dependant children 's visas are valid
- The parents are willing to pay the fees for additional study
Dependant Students who turn 18 years of age
If the Dependant child turns 18 years of age during the parent’s enrolment in a Queensland educational institution, DIAC has advised that these students need to obtain their own visa in order to continue with their studies in a Queensland Government school. In cases where a dependant student will turn 18 during their enrolment, the student will be enrolled to the end of the term in which they turn 18 years of age if their visa is valid for this period. The family will need to contact DIAC and submit a separate visa application for the remaining study period.
Compulsory Requirements
Advice on the processes to be followed in obtaining student visas for the dependant children of overseas students may be obtained by contacting DIAC 
.
DIAC requires student visa holders to maintain adequate schooling arrangements for school-aged dependants who are on a student dependant visa and who are in Australia for more than three months. EQI is required to notify DIAC of breaches of the above condition. All dependant students are required to abide by Education Queensland's School regulations. Failure to adhere to these regulations may lead to the cancellation of a dependant student's enrolment, in which case no refund of tuition fees will be made.
Program Fees
The tuition fee that is charged for dependant children varies according to the level of schooling for which they will be enrolled. The annual fees are as follows:
| Tuition Fees |
2010 | 2011 | ||||
| Year |
Semester |
1 Term |
Year |
Semester |
1 Term |
|
| Prep Year |
$8160 |
$4080 |
$2040 |
$8400 |
$4200 |
$2100 |
| Primary (1-7) |
$8160 |
$4080 |
$2040 |
$8400 |
$4200 |
$2100 |
| Junior Secondary |
$8160 |
$4080 |
$2040 |
$8620 |
$4310 |
$2155 |
| Senior Secondary |
$8976 |
$4488 |
$2244 |
$9740 |
$4870 |
$2435 |
| Application Fee |
$110 per application (inc. GST) |
|||||
| School Unconfirmed Fee ** |
$100 per student |
|||||
** This fee is payable on applications where the school name is unconfirmed at the time the application is made. This fee will be refunded if EQI is advised of the school name within two weeks of a student's nominated start date. If this required notice is not given, students will not receive a refund of this fee.
Notes
- Fees are required to be paid for the current year on enrolment and thereafter one year in advance.
- If the student fees are not paid in advance, the dependant enrolment will automatically be withdrawn (after the Debt Management Process has been implemented).
The tuition fee covers:
- Access to a Queensland Government school
- All teaching costs
- ESL support (if required)
The tuition fee does not cover:
- School uniforms
- Textbook purchase and/or hire
- Subject levies
- Compulsory subject-related excursions
- School activities that are not compulsory, such as optional excursions and performances
- Personal items and holiday travel
- Stationery items
- Lunch at school
- Passport and visa application fees
- International and domestic travel
ESL Support
- Dependant children are not entitled to enrolment at designated migrant reception centres.
- Access to in school or in class support from English as a Second Language (ESL) staff is determined by the Education Queensland District Director responsible for each school by location. If ESL support is required the school will make arrangements with the District Office to deliver this service.
Dependant Application Process
- Parent obtains COE from their education institution.
- Institution and/or parent completes the Dependant Student Application Form
- The form is forwarded to EQI with the following documentation:
- Copy of Parent's COE with start and end dates visible.
- Full name, date and place of birth, and citizenship of dependant child for whom COE is requested.
- A copy of the photo/title page of the dependant child's passport and parent/s passport/s.
- Location of DIAC office where visa application is being lodged.
- Full contact details of parents (eg: email address, phone number, international and local (if known) address).
- Full contact details of parent's education institution (eg: contact person, email address, phone and fax number).
- School and grade/s the child/children will be attending (if known). (It is the responsibility of the parent to approach a school directly or through their educational institution regarding the child's enrolment).
- EQI states on COE that applicant must provide evidence of payment of OSHC to DIAC.
- Proof that the parent holds a scholarship (this document must include the category/name of the scholarship and be signed by an appropriate, accountable officer of the Institution). EQI will confirm if dependant student meets conditions for tuition fee exemption.
- EQI receives required documentation and sends an invoice for tuition fees to the family.
- Family makes payment to EQI, complete the Dependant Student Payment Notification Form and return to EQI. If the parent's scholarship is assessed as being exempt from tuition fees the application fee (as per fee structure above) is still payable.
- EQI completes the COE/s required and forwards to the applicant (ie: institution and/or parent).
- EQI sends a letter to school with the name of the student, and the dates that the student is eligible to attend school.
- To request a refund of "School Unknown Fee", the parent completes the "Dependant Student Refund Form" and sends to EQI along with acceptance letter from school, within two weeks of nominated started date.
Dependant Application Process for Institutions
Institutions are encouraged to seek COEs as early as possible for all the dependant children of their international students, whether they are liable for fees or in an exempt category. EQI will complete and issue Confirmation of Enrolment Forms to acknowledge the exempt status on the form as appropriate. If an institution sends dependant applications to EQI, the COEs are forwarded to the institution seeking them. They are not sent to the family of a student (unless requested).
Conditions of Exemption for Dependant Students
Please refer to the attached document which outlines current fee exemption conditions for school aged dependants of international students.
* Please note that the provision of Special Education services and facilities are specifically excluded from the exemptions noted above. It should be noted that enrolments in State schools for dependant children do not extend to entry to any forms of special education services or facilities. Any application by an international student for entry to special education services or facilities needs to be forwarded to Education Queensland International, stating the particular circumstances that should be considered. Any permission to access such services will always be given on a full fee paying basis only.
Forms for Dependant Students
Last updated 15 June 2010
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